Human Resources Assistant

Duties

• Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.
• Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements.
• This is the pay range that Right Sourcing (a part of Magnit) reasonably expects to pay someone for this position, however, as a supplier your expected pay range may vary and/or include certain benefits like:
  Medical, Dental, Vision, 401K [include any compulsory benefits such as commissions, incentive bonuses, etc. if applicable].
• Serve as the central liaison between CHS departments and the Office of Legal Affairs (OLA) for all student and rotation agreements.
• Review agreements prior to submission to OLA to ensure the correct template is used and all required fields are accurately completed.
• Verify the status of existing agreements and identify when new or updated agreements are needed.
• Communicate with departments to facilitate the initiation or renewal of agreements and ensure timely follow up
• Maintain the contract database on the share drive.
• Develop and manage a tracking system for active agreements, key dates, and execution statuses.
• Upload finalized agreements and distribute fully executed copies to relevant departments
• Ensure compliance with internal policies and processes related to contract administration
• Support HR operations with ad hoc administrative tasks as needed.
• Review personnel documentation in the HRIS system and ensure completeness and accuracy. In addition, work with HR managers to obtain and remediate missing or incorrect records.

• Two years experience
• Prior experience with contract administration, legal documentation or administrative coordination
• Ability to review documents for completeness, formatting and compliance with organizational standards.
• Familiarity with working with legal teams
• Excellent written and communication skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Excel and Word)
• Ability to manage multiple priorities and work independently

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”