Executive Receptionist

Our client, a venture capital firm, is seeking an Executive Receptionist to join its team. This individual will serve as a positive first impression of the company and focus on key day-to-day operational and administrative duties.

Job Responsibilities:

• Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including making and confirming appointments and last minute travel arrangements.
• Assist with handling, filing and distribution of various inbound and outbound correspondence, deliveries, invoices, and miscellaneous documentation.
• Greet, direct and provide hospitality and assistance to all visitors and ensure every guest is registered in advance with building security.
• Answer and appropriately direct executive phone calls promptly and professionally.
• Manage multiple calendars, arrange meetings and appointments, and provide reminders for the executive team.
• Responsible for stocking and maintaining office supplies, pantry facilities, conference rooms, and common areas; manage messenger center deliveries, maintenance requests, service calls, and execution of team events.
• Prioritize and manage multiple tasks simultaneously; problem-solve and follow through on issues in a timely manner.

Job Requirements:

• 2+ years of relevant administrative experience.
• Highly professional manner and demeanor.
• Excellent organizational aptitude, time management skills, detail orientation, ability to multi-task, outstanding work ethic, and strong interpersonal skills required.
• Strong knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint.
• A desire to succeed in an entrepreneurial environment.

Compensation:

• $70,000 – $75,000

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