Exec Admin Asst II; BrooklynStaten Region

Work Location :

Brooklyn New York United States of America

Hours : 40

Pay Details : $25.50 - $36.00 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience  compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business : Administration

The Executive Administrative Assistant II provides highly skilled diversified confidential and administrative support of an executive nature to a senior executive of a Company division performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details.

May supervise various offices administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles formats prepares and distributes Board of Directors and Committee meeting materials minutes and records.

• Prepares edits and types a variety of confidential materials reports correspondence and statistical tables
• Answers telephone screens calls takes messages and receives visitors
• Organizes mail and other executive paperwork forwards to appropriate party and / or responds independently as appropriate calling attention to priorities
• Establishes and maintains highly confidential files and records
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations policies practices and personnel
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
• Schedules appointments and coordinates arrangements for meetings conferences and travel itineraries
• Performs a variety of duties to conserve the time of the executive such as keeping personal business bookkeeping records and other personal business items as directed
• Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executives job and methods of work
• Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization
• Compiles formats prepares and distributes Board of Directors and Committee meeting materials minutes and records. May participate in other Board activities such as Board website or preparation of annual meeting documents
• Communicates and coordinates with internal departments community leaders organizations shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details
• Researches information and assembles and prepares data and special reports providing analysis and summaries (e.g. SEC research merger & acquisition or Proxy activity)
• Conducts projects as assigned such as coordinating regulatory exams
• Analyzes complex information requests and determines appropriate action

• Associates degree and / or Bachelors degree or progressive work experience in addition to experience below
• 3 Years of related experience
• Exceptional clerical and administrative skills
• Knowledge of division organization terminology and operations
• Ability to work independently and within a team
• Proven organizational skills with ability to keep others focused on task and efficient
• Excellent communication skills both written and verbal with ability to work with all levels of the enterprise
• Demonstrated PC skills including proficiency with spreadsheets reporting tools and presentation software

Physical Requirements :

Never : 0%;
Occasional : 1-33%;
Frequent : 34-66%;
Continuous : 67-100%

• Domestic Travel Occasional
• International Travel Never
• Performing sedentary work Continuous
• Performing multiple tasks Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds Occasional
• Sitting Continuous
• Standing Occasional
• Walking Occasional
• Moving safely in confined spaces Occasional
• Lifting / Carrying (under 25 lbs.) Occasional
• Lifting / Carrying…