Executive Assistant

Join to apply for the Executive Assistant role at Macro

Macro is a recognised global specialist in facilities management, providing cutting‑edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

Location:

USA New York 10001

Working Location Category:
Hybrid

As the Executive Administrative Assistant to the Regional Director of Operations Americas, you will provide high‑impact administrative and business development support. This role requires a proactive, highly organised professional who can manage complex calendars, support sales initiatives, and handle sensitive information with discretion.

• Manage and optimise calendar, travel arrangements, and meeting logistics.
• Prepare briefs, presentations, and follow‑up documents.
• Organise business development activities including pipeline updates, client and prospect meetings, and proposal logistics.
• Coordinate internal and external stakeholder communications.
• Handle confidential data with integrity and compliance.
• Support the execution of key initiatives within growth agendas.

The ideal candidate will have:

• High‑level support experience.
• Familiarity with sales cycle support and CRM platforms.
• Comfortable working in a hybrid mode with NYC presence.

• Exceptional organisation and time management.
• Discretion and trustworthiness.
• Strong written and verbal communication skills.
• Initiative and tenacity.
• Strategic partnering across functions.
• Technical proficiency with MS Office and CRM systems.

• Proactive and energetic mindset.
• Ability to manage multiple priorities.
• Strong interpersonal presence and confidence.
• Strategic thinking and problem‑solving skills.
• Sensitivity in handling confidential information

Salary is within $50,000 to $60,000 annually.

We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally.

Our aim is to help identify and acknowledge individual needs that may impact work‑life experience. It’s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity.

Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact to speak to a member of our team.

• Mid‑Senior level

• Full‑time

• Administrative

• Facilities Services