Administrative Assistant

job title: administrative assistant

industry: higher education

location (city, state): brooklyn, ny

assignment type: contract (through end of march with potential for contract-to-hire)

pay: $17.00 – $18.00 per hour (depending on experience)

work schedule: monday–friday | 9:00 am – 5:00 pm | onsite, 5 days per week

benefits: this position is eligible for medical, dental, vision, and 401(k).

addison group is partnering with an established organization within the higher education space to identify an administrative assistant to support faculty and internal programs. This client offers a professional, structured environment and values collaboration, accuracy, and reliability.

the administrative assistant will provide day-to-day administrative and clerical support to faculty leadership and internal teams. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced office setting.

• provide administrative and clerical support to faculty, staff, and department leadership
• prepare, edit, and proofread correspondence, reports, presentations, and internal documents
• coordinate calendars, meetings, and schedules, including virtual meetings using zoom
• create and format documents using microsoft word, excel, power point, and adobe/pdf tools
• assist with learning management systems and internal platforms as needed
• manage email communication and correspondence through microsoft outlook
• maintain organized files, records, and data entry systemssupport cross-functional teams to ensure smooth day-to-day operations
• prioritize tasks effectively while managing competing deadlines

• previous administrative or secretarial experience required; experience in education or legal environments preferred
• strong proficiency with microsoft office suite, outlook, zoom, canva, and adobe/pdf tools
• excellent written communication skills, including formatting and proofreading
• high attention to detail with the ability to multitask efficiently
• receptive to feedback and comfortable working in a structured environment
• bachelor’s degree required

• onsite role based in brooklyn, ny
• full-time, 40 hours per week
• contract role with potential for conversion

• opportunity to work within a respected higher education environment
• consistent daytime schedule
• gain experience supporting faculty programs and academic operations
• potential path to long-term employment

addison group is an equal opportunity employer. Addison group provides equal employment opportunities (eeo) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison group complies with applicable state and local laws governing non-disciplination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.