Office Coordinator

This range is provided by Green Key Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$90,000.00/yr - $/yr

Hours:

8:30am - 5:30pm, Onsite Monday - Friday

• Serve as the first point of contact, providing professional reception and administrative support.
• Combine front-desk duties with administrative tasks, ensuring smooth daily operations.
• Work in a dynamic, fast-paced environment requiring adaptability and proactive problem-solving.
• Maintain confidentiality and professionalism in handling sensitive information and interactions.
• Coordinate schedules, meetings, and travel arrangements for executives and team members.
• Ensure a welcoming and organized reception area for visitors and staff.
• Support ad hoc projects and tasks as assigned by the client’s team.
• Greet and assist visitors, ensuring a professional and courteous experience.
• Answer and route incoming calls, manage mail, and oversee deliveries.
• Coordinate executive schedules, meetings, and conference arrangements.
• Organize travel itineraries, accommodations, and related arrangements.
• Process expense reimbursements and manage financial documentation efficiently.
• Maintain an organized and welcoming reception area and office environment.
• Assist with ad hoc projects and administrative tasks as required.

• Bachelor’s degree in a relevant field is required.
• 5+ years of experience as an office coordinator/receptionist within financial services.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work autonomously and maintain discretion with confidential information.
• Experience with Tri Net Expense is preferred but not required.

• Medical insurance
• Vision insurance

Associate

Full-time

Administrative

Financial Services and Investment Management