Project Assistant; Temp

Join to apply for the Project Assistant (Temp) role at Fund for Public Health in NYC
.

The Fund for Public Health in New York City (FPHNYC), a 501(c)(3) nonprofit, is partnering with the New York City Department of Health and Mental Hygiene to support the Infant Mortality Action Team (IMAT). We are looking for a Project Assistant to provide administrative and coordination support for the IMAT project. This grant‑funded, part‑time, temporary position is located at the DOHMH office in Long Island City.

Location:

4209 28th Street, Long Island City, NY 11101.

Schedule:

9am–5pm, up to 2 days a week (flexible).
Salary: $45 per hour.
FLSA Classification:
Non‑exempt.
Residency Requirement:
Must live in the New York City tri‑state area (NY, NJ, CT).

• Training and orientation
  • Take required DOHMH CITI training online course.
  • Receive orientation to BMIRH’s IMAT project and SUID surveillance work.
• General administrative support
  • Provide administrative support for the management of consultants and other IMAT project activities.
  • Support project implementation plan and tracking systems.
  • Set up meetings, support creation of agendas, and prepare meeting notes.
  • Work closely with the supervisor and others to field abstractor queries on data abstraction.
  • Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants.
  • Assist with data entry as requested.
• Assist in creation and coordination of IMAT action team
  • Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts.
  • Assist in recruitment of community action team members.
  • Assist in development and dissemination of application materials and invites.
  • Assist in reviewing applications with team members.
  • Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings.
  • Assist in administrative preparation and meeting follow‑up of in‑person community action team meetings.
  • Assist in design and maintain tracking and other documents related to action team membership and meetings.
  • Maintain updated listservs and governance documents for in‑person and virtual meetings.
  • Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment.
  • Other duties as assigned to support the overall goals and mission of the department/organization.

• Commitment to furthering infant health, reproductive justice, and health equity.
• Exceptional written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Experience organizing small‑ and large‑scale, high‑level meetings.
• Experience in MS Office, including Word, Excel, PowerPoint, and Access.
• Comfort with a fast‑paced, collaborative, interdisciplinary work environment.
• Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols, preferable.
• Bachelor’s degree.

Employment is contingent upon the successful completion of a background check. This position will be hired through a staffing agency and does not include benefits or paid holidays.

FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status or any other legally protected status.

Employment with FPHNY is at‑will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.

• Entry level

• Temporary

• Administrative
• Industries:
  Non‑profit Organizations