Office Manager

Base pay range

$30.00/hr - $35.00/hr

We are seeking an Office Manager to ensure the smooth, efficient, and positive operation of our New York office. The ideal candidate enjoys creating a workplace that is inspiring, safe, collaborative, and productive. This role is fully onsite and requires strong communication skills, professionalism, and the ability to handle a wide range of operational responsibilities.

• Serve as the primary point of contact for facility operations and maintenance across all U.S. office locations.
• Responsibilities include facilities management, space planning, procurement, reception, mail services, office upgrades, landlord coordination, and security.
• Manage external vendors and ensure compliance with Accounts Payable/Finance.
• Enter invoices and payment information into accounting systems, including Coupa.
• Coordinate with building management to maintain facilities, furniture, fixtures, and equipment.
• Handle preventive maintenance, minor repairs, and small office reconfigurations.
• Ensure smooth day-to-day office operations by monitoring requests, resolving recurring issues, improving workflow processes, and maintaining high standards of service.
• Oversee building space allocation and assist with related project management tasks.

• Experience procuring vendors, negotiating agreements, and managing vendor databases.
• Strong multitasking ability and comfort working in a fast‑paced environment.
• Prior experience in facilities coordination, space planning, project management, or procurement.
• Ability to develop and implement efficient processes, procedures, and workflows.
• Excellent written and verbal communication skills.
• Familiarity with OSHA requirements and reporting.
• Practical, flexible, solutions‑oriented mindset.
• Proficiency with Google Workspace (Gmail, Drive, Calendar, etc.).
• A positive personality and strong communication/collaboration skills (must‑have).

• Associate

• Full‑time

• Administrative

• Office Administration