Executive Administrative Assistant to COO

Location: New York

This job is with MSCI, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Your Team Responsibilities: MSCI is seeking a highly skilled and proactive  Executive Assistant  to support the  Chief Operating Officer (COO)/Head of Analytics  and team.
The ideal candidate will operate with a high level of discretion and efficiency, partnering closely with the executive and team to manage shifting priorities, cross-functional engagements, and high-impact initiatives. The person in this role is confident, detail-oriented, adaptable, and thrives in a fast-paced, evolving environment. This is an exceptional opportunity to contribute meaningfully to MSCI's leadership and strategic priorities.
Your

Key Responsibilities:

Executive Support & Strategic Calendar Management   Manage a dynamic, high-volume calendar across dual responsibilities (COO / Head of Analytics) with constant re-prioritization and decision-support needs
Anticipate scheduling conflicts and proactively make judgment-based adjustments to reflect business priorities
Coordinate leadership team meetings, strategic initiatives, and cross-functional check-ins
Manage complex domestic and international travel and process expense reports per MSCI policy
Meeting & Communication Management   Prepare meeting documents and support follow-up on key action items and decisions
Draft and edit high-quality communications and presentations
Serve as liaison between the executive, leadership team and internal/external stakeholders
Project & Event Management   Support or lead special projects, internal initiatives, and external events such as town halls and off-sites
Track timelines and deliverables to ensure objectives are met
Administrative & Office Support   Provide on-site logistical support including conference room reservations and set ups (audio/video connection, catering, seating arrangements); guest coordination
Partner with the Administrative Community to optimize office management and provide back-up support as needed

Your skills and experience that will help you excel:

Minimum Qualifications   5-7 years of experience supporting senior executives in a global, high-demand business environment
Strong ability to operate with discretion, sound judgment, and professionalism under pressure
Excellent written and verbal communication skills; professional presence and high emotional intelligence
Demonstrated track record of anticipating needs, solving problems, and managing complexity
Exceptional organization, time management, and attention to detail
High degree of comfort handling confidential, strategic, or high-visibility matters
Technical & AI Proficiency   Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar
Strong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Virtual meeting platforms (Microsoft Teams, Zoom)
Navan (travel) and Concur (expense management)
Office Presence

Location:

New York

Hours:

8:30 AM - 5:30 PM EST (flexibility required)
In-office expectations:
Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities (specific days will be agreed upon between the manager and employee)
Commuting requirement:
Must be within a two-hour commutable distance of the MSCI
About MSCI:  What we offer you
Salary range: $115,000 - $150,000 / year plus eligible for annual bonus
Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
Flexible working arrangements, advanced technology, and collaborative work spaces.
A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , Linked In Learning Pro and tailored learning…