Senior Administrative Assistant, Institutional Capital Team

A Billion-Dollar Leading Global Asset Management Firm in Midtown Manhattan is seeking a new Senior Administrative Assistant to join its growing Institutional Capital team. The role supports 1 Global Head, 2 MDs, 1 Principal, and 1 Associate. Candidates must have a minimum of 3-5+ years of applicable administrative experience, ideally within financial services (strongly preferred), and a Bachelor’s degree is required.

They should also be polished, professional, proactive, detail-oriented, organized, able to multitask effectively, and possess excellent interpersonal and communication skills (verbal and written).

• Salary depends on experience (100-120k+ base), plus paid overtime and discretionary bonus eligibility. Amazing, comprehensive benefits, 401k, free breakfast/lunch, etc.
• Hours are 8:30am–5:30pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

• Schedule and organize appointments, meetings, conferences, etc.; manage and maintain busy and ever-changing calendars.
• Book conference rooms, arrange catering and audio‑visual equipment, prepare and distribute meeting materials as requested (digital or print).
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Track all required receipts from business expenses and travel; compile and submit accurately allocated expense reports for all team members.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible; responsible for the intake and organization of all mail and legal documents and other correspondence.
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors.
• Build trust by demonstrating reliability, confidentiality, and good judgment.
• Manage conference attendance, including registrations, payments, organization and tracking of attendees, liaising with representatives when required.
• Complete various ad hoc administrative projects and tasks as assigned.

• Minimum 5+ years of relevant administrative experience, ideally within financial services.
• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur. Experience using Salesforce is preferred but not required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Highly discreet and professional.
• Exceptional attention to detail.