Private Equity Executive Assistant-Hybrid

The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working on their Client Relations Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be part of the Client Relations team supporting 2-3 Directors and possibly an associate.

They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.

• Travel arrangements and logistics across time zones
• Maintain and update Director and Executive's calendars
• Book and coordinate internal and external meetings
• Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
• Manage conference rooms for meetings
• Breakdown conference room after meetings
• Prepare material, update and edit presentations
• Print, bind and distribute presentations
• Arrange and coordinate internal/external conferences
• Coordinate with Portfolio Companies and Executives
• Handling of confidential information and materials
• Register and update contacts in internal databases
• Expense reporting
• Back-up other EAs
• Coordination of international meetings
• Assist with office-wide projects and events, as needed

• 3+ years of EA experience in finance, consultancy or tech
• Experience and interest in:
• Travel and logistic coordination (domestic and international)
• Heavy calendar management
• Working with databases
• Work in an international environment
• Communicating with executives
• Experienced computer user:
  Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word, Slack
• Team-minded approach to tasks and projects
• Ability to multi-task and prioritize/re-prioritize as needed
• Service minded with a “can do” attitude
• Focus on quality and a strong attention to detail
• Flexible style and the ability to seek solutions both independently and as part of a team
• Capable and driven to take initiatives
• Sound commercial judgment
• Strong communication skills
• Strong interpersonal skills (heavy coordination across business lines)

• $115,000 Base Salary
• Discretionary Bonus Based On Individual & Firm Performance
• 100% Covered Benefits
• 4% 401k Match
• iPhone & Laptop
• Commuter Benefits
• Breakfast, Lunch & Snacks Provided Daily