Bilingual Japanese Administrative Assistant – General Affairs

An established international financial firm is seeking a Bilingual Japanese Administrative Assistant to join its General Administration Group. Reporting to the Vice President & Manager, this position plays a key role in supporting day-to-day administrative operations, expatriate support, internal coordination, and process improvement. The ideal candidate will be a detail-oriented and proactive professional with strong communication and organizational skills.

Key Responsibilities:

• Provide administrative and clerical support to the General Administration Group, including photocopying, filing, record keeping, mailing, scheduling, and internal messaging.

• Assist in administering benefits for expatriate staff.

• Arrange business travel for branch employees and visiting executives.

• Support budget planning and expense management for the General Administration team.

• Prepare and maintain internal reports and documentation.

• Plan and coordinate corporate functions and in-house events.

• Manage pantry and kitchen areas; assist with occasional lifting.

• Maintain and update internal operational procedures.

• Collaborate with team members to streamline and improve administrative workflows.

• Ensure adherence to internal policies, compliance, and information security protocols.

Qualifications:

• Bilingual proficiency in Japanese and English (spoken and written).

• 3–5 years of relevant experience in general administration or office support.

• Bachelor’s degree in Business or a related field preferred.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Strong communication and interpersonal skills.

• Highly organized, dependable, and detail-oriented.

• Team player with a collaborative mindset and positive attitude.