College Assistant - Ph.D. Program in History

College Assistant - Ph.D. Program in History

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.
• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.
• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

College Assistant

Non-exempt

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors.

The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The Ph.D. Program in History is seeking a College Assistant to provide administrative support to the Assistant Program Officer (APO) and the Executive Officer (EO) of the Program. This role is for 797 hours for the year. This position requires the incumbent to work in the office.

• Assist in the improvement of alumni outreach and relations
• Co‑coordinate admissions data
• Maintain the program’s social media presence
• Assist the APO in processing documents for purchases and payments/reimbursement
• Perform standard office work including filing, answering phones and ordering supplies
• Handle AV, catering, and facilities requests, along with other special event help
• Assist students and faculty on in‑person office days
• Maintain address information for all students and faculty members within the History program
• Perform other duties and special projects as assigned by the APO, EO or DEO

• Must demonstrate sufficient skills to perform the duties of the assigned tasks

Preferred Qualifications:

• Bachelor’s degree
• Accounting, finance or bookkeeping related experience and/or education
• One year of office/administrative experience
• Excellent computer skills, including a high degree of proficiency in Excel, Outlook, Adobe Pro
• Ability to work independently and carry…