OFFICE Assistant II - NY HELPS Eligible, Provisional Position

OFFICE ASSISTANT II - NY HELPS ELIGIBLE, 12 months provisional position

Minimum

Job Requirements:

Previous clerical experience in a fast paced environment

Job Description:

• Are you looking to make a difference in the lives of students’ with disabilities? Come join our service-oriented team!

• Family-friendly hours (M-F, 7.5 hours per day)

• Earn vacation accruals throughout the year.

• Excellent health/dental/vision benefits are available, Member of the NYS retirement system.

• Works directly for the Instructional Administrator for Elementary Special Education

Duties include:

• Provides administrative and clerical support to the Elementary Special Education Department including preparation and distribution of meeting notices, consent forms, and related documents.

• Coordinates and schedules CPSE/CSE meetings

• Prepares and maintains accurate records and files in compliance with state and federal regulations

• Monitors timelines to ensure compliance with special education requirements and district deadlines.

• Maintains data in student information and IEP management systems (e.g., IEP Direct, Frontline, or similar).

• Communicates effectively with parents, staff, and outside agencies while maintaining confidentiality and professionalism.

The Ideal Candidate:

• Calm Communicator:
  Listens attentively, responds thoughtfully, and helps de-escalate tension by maintaining a steady, respectful, and solutions-oriented tone.

• Independent Worker:
  Thrives in a role that requires resourcefulness and self-motivation.

• Quick Learner:
  Adapts quickly to routines and works hard to understand special education issues and legal timelines.

• Efficient Organizer:
  Strong problem-solving abilities and the ability to stay on top of multiple tasks.

Join our dynamic and engaging office where every day brings new challenges and the opportunity to make a difference in the lives of our students. If you're ready to be part of a supportive and energetic team, we want to hear from you!