Executive Assistant​/Office Manager to quickly startup investment firm in Midtown

Our client, a new and growing asset management firm, is seeking a highly capable and proactive Executive Assistant / Office Manager to support senior leadership, including the CEO, COO, and an additional Partner, while helping oversee day-to‑day office operations across their offices in New York City and Westport, CT. This highly visible role is for someone who enjoys wearing multiple hats, is deeply embedded in the business, and thrives in a fast‑paced, entrepreneurial environment.

The ideal candidate will be a self‑starter who takes pride in keeping executives organized, offices running smoothly, and culture thriving. Flexibility, autonomy, strong ownership, discretion, and partnership with leadership are key.

This role will be based in NYC with occasional travel to the Westport, CT office.

• Provide high‑level executive support to the CEO, COO, and Partner, including calendar management, meeting coordination, travel arrangements, and expense processing.
• Manage complex scheduling across multiple executives, proactively identifying and resolving conflicts.
• Serve as the point person for office operations across NYC and CT, coordinating with building management, IT, and external vendors.
• Oversee office logistics, supplies, and general upkeep to ensure a professional and well‑run environment.
• Partner with leadership to build and maintain a strong internal culture, including team initiatives, events, and day‑to‑day engagement.
• Assist with light Investor Relations support, including coordinating meetings, preparing materials, and tracking follow‑ups.
• Maintain internal systems, contacts, and documentation to support executive and firm‑wide workflows.
• Participate in team meetings and support cross‑functional collaboration.
• Take ownership of ad hoc projects and initiatives as they arise, always anticipating needs and next steps.

• 2–3+ years of experience providing executive‑level administrative support, ideally within asset management, financial services, or a fast‑paced entrepreneurial environment.
• Proven ability to support multiple senior executives with professionalism, discretion, and sound judgment.
• Strong organizational and problem‑solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Comfortable interfacing with external stakeholders, vendors, and internal teams.
• Adaptable, proactive, and able to operate independently with minimal oversight.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); comfort learning new systems as needed.
• Bachelor’s degree required.
• Experience supporting office operations and working with IT/building management strongly preferred.

$110‑130K base (DOE) + discretionary bonus + great benefits.

8:30/9am–5:30pm, with availability after hours as needed.

1× a week WFH.