Global Non-Profit-Executive Assistant-Hybrid

Responsibilities Executive Support

• Calendar and time management:
  Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video/conference details, IT support, catering/lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members.
  
  Note:
  
  this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative.
• Travel arrangements:
  Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries.
• Communications:
  Address emails and other forms of communication on behalf of the Executive in coordination with others. Liaise between the Executive and other team members to relay messages and information in a timely and effective manner.
• Expense management:
  Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies.

• Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, offsite team lunches, and firm-wide events.
• Responsible for catering, ordering lunch and set up/breaking down/clean up as needed/requested for office events.

• Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered.
• Manage miscellaneous tasks and requests that may arise during business hours.

• 3+ years of relevant EA work experience with similar responsibilities
• Love of non-profits
• Bachelor Degree is a plus
• Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus
• Ability to work quickly in a fast-paced environment
• Positive, can-do attitude
• Strong work ethic with the desire to learn and grow with the company

• $90,000 Base Salary
• Discretionary Bonus
• Nicely Covered Benefits
• 401K Options
• Perks