Administrative Assistant

Job Title: Administrative Assistant
Location: Onsite – 595 Court Street, Brooklyn, NY 11231
Work Schedule: Monday–Friday, 8:00 AM – 4:00 PM (37.5 hours/week, 30‑minute unpaid lunch)
Pay Rate: $25/hour (No health benefits)
Industry: Construction Equipment & Motor Vehicle Rental

We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations for a construction equipment and motor vehicle rental company. This onsite role includes invoicing, customer communication, rental contract coordination, and handling DMV‑ and insurance‑related documentation to ensure full regulatory compliance. The position provides direct administrative support to the Manager and Owner in a fast‑paced rental environment.

• Prepare, review, and process customer invoices accurately and on time
• Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts
• Coordinate and maintain DMV‑related documentation
  , including vehicle registrations, titles, renewals, and compliance records
• Verify, track, and maintain customer and company insurance documentation
  , working directly with insurance carriers and brokers as needed
• Ensure rental vehicles and equipment meet all motor vehicle and regulatory compliance requirements
• Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email
• Assist the Manager and Owner with daily administrative, operational, and compliance‑related tasks
• Maintain organized records, schedules, contracts, insurance files, and DMV documentation
• Support general office and administrative duties to ensure smooth day‑to‑day operations

• Strong computer skills and comfort working with office and rental management systems
• Excellent verbal and written communication skills with professional phone and email etiquette
• High attention to detail, especially when handling DMV, insurance, and compliance documentation
• Ability to multitask, prioritize, and work efficiently in a fast‑paced environment
• Customer‑focused mindset with strong organizational and follow‑up skills
• Prior administrative experience required; experience in motor vehicle rental, car rental, or construction equipment rental strongly preferred
• Familiarity with DMV processes, motor vehicle documentation, and insurance compliance is a strong plus

• Fully onsite position
• Small office environment supporting construction equipment and motor vehicle rental operations