Executive Assistant; ROW

Row New York ((Use the "Apply for this Job" box below).) is a unique non-profit organization which transforms the lives of New Yorkers, regardless of ability or background, through the discipline of rowing combined with comprehensive academic support. Our student-athlete population reflects enormous ethnic and racial diversity, as well as the mutually beneficial integration of teens from varying socioeconomic backgrounds. Our free and low-cost programs serve over 2,000 young people annually, empowering them to build strength, gain confidence, and pursue excellence through intensive rowing and academic programming.

We also offer para-rowing for youth and adults with disabilities, summer camps, fitness classes, adult rowing instruction from introductory to competitive levels, and corporate team-building workshops.

Currently, we row out of three boathouses: the Peter Jay Sharp Boathouse on the Harlem River in upper Manhattan, the World’s Fair Boathouse on Meadow Lake in Flushing Meadows Corona Park, Queens, and Paerdegat Basin in the Canarsie section of Brooklyn. Our main office is located in Midtown Manhattan.

Please note:

This position will be based in our Midtown office.

POSITION SUMMARY:

Row New York seeks a talented and organized Executive Assistant. Reporting to the Executive Director and the Deputy Director (the Directors), the Executive Assistant will provide executive support, manage calendars, and work on a variety of special projects. The Executive Assistant will occasionally support other senior staff as well. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A high degree of aptitude, detail, self-initiative and regular management of changing priorities is required. Interest in non-profits and sports-based youth development is preferred.

This position provides the invaluable opportunity to contribute to the success of Row New York’s programming (and therefore the success of its graduates) in a meaningful way, and in a positive, constructive environment.

MAIN RESPONSIBILITIES:

General Responsibilities will include but are not limited to:

• Prioritize and manage multiple projects simultaneously and follow through on tasks in a timely manner
• Follow up on incoming issues and concerns addressed to the Directors, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response
• Work closely and effectively with the Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Support various special projects, such as event support and systematizing internal communication
• Support the Directors in their fundraising efforts, helping to establish and execute clear pipelines and an outreach plan for individuals throughout the year
• Update and maintain our Salesforce database of key contacts, run reports from database, and analyze data as directed
• Represent and attend Row New York at board meetings, open-houses, conferences, and events as requested

Communication:

• Communicate directly with Board members, senior staff, donors, foundations and others on matters related to the Directors initiatives
• Provide a bridge for smooth communication between the senior leadership team and internal departments; demonstrating leadership to maintain credibility, trust and support with staff
• Complete first drafts for written communications to external stakeholders and internal project management communication regarding dates and follow ups for deliverables due
• Manage communications and scheduling by reading, researching, and routing all forms of correspondence on behalf of the Directors, chasing responses to requests and emails as needed

Administrative:

Complete a broad variety of administrative tasks including:

• Man…