FIC Americas Conferences​/Events Coordinator & Administrative Assistant

Overview

Position: FIC Americas Conferences/Events Coordinator & Administrative Assistant

Location:

New York, NY

• Work closely with internal teams to ensure alignment of event objectives. Coordinate with external vendors, including exhibit builders, AV providers, and caterers, to ensure successful event execution.
• Manage event budgets, ensuring all expenses are tracked and events are executed within budget.
• Serve as the primary point of contact during events, ensuring all aspects run smoothly and addressing any issues that arise.
• Ensure all events comply with Bank policies and gain approvals before and after with relevant compliance teams.
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagements.
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events; collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand.

• Support senior desk heads and FIC staff in end-to-end event planning and execution.
• Liaise with vendors and internal teams to promote the company’s objectives through events.

• Proven events and conference experience organizing events.
• Administrative experience supporting senior management.
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook.
• Strong organizational skills and the ability to prioritize multiple tasks.
• Ability to work autonomously and confidently interact with management, and handle confidential information with discretion.

• Excellent communication skills, both written and oral.
• High attention to detail and a passion for quality.
• Ability to work well under pressure in a fast-paced environment.
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders.
• Self-motivated and proactive in identifying areas for improvement.

The Bank expects employees in this role to work in the New York, NY office in accordance with the Bank’s hybrid working model.

Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.

The salary range for this position in New York City is $90K to $100K. Actual salaries may be based on factors including but not limited to skill set, experience, education, work location, and other qualifications. Posted salary ranges do not include incentive compensation or other remuneration.

At Deutsche Bank, we provide access to physical, emotional, and financial wellness benefits that allow colleagues to stay financially secure and balance work and life. We offer resources and programs that support a diverse and inclusive workplace.

Deutsche Bank is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

We welcome applications from all people and promote a positive, fair and inclusive work environment.