Brand Strategy and Events Coordinator, Analyst

This role is ideal for a highly organized, intuitive candidate who thrives in fact-paced, executive-level environments. You will serve as a trusted extension of the senior Brand leadership team, balancing strategic execution and cross-functional partnership. Expect meaningful exposure across the internal Marketing organization and with external partners.

As the Brand Strategy & Events Coordinator, you will play a critical role in shaping the presence and influence of our brand across key initiatives and engagements. You will manage complex scheduling, communications, and priorities, proactively anticipating needs and ensuring seamless execution in fast-paced, high-visibility environments. Acting as a central point of coordination, you will oversee relationship management and end-to-end event ownership, shaping how the team is represented both internally and externally.

By bringing structure and intuitive thinking to every detail, you support leaders in operating at their best and elevate the overall impact of the brand through thoughtful stewardship and precise execution.

• Manage extensive and complex calendar coordination on behalf of the Chief Brand Officer (CBO) and Brand Creative Director in a high-paced and dynamic environment.
• Coordinate and manage in-person and virtual meeting invitations and correspondence with incoming requests.
• Manage meeting set up, conference room booking, guest arrival and departure and technology requirements/troubleshooting for all in-person meetings.
• Arrange all travel plans for CBO & Creative Director, including but not limited to: flights, accommodation, car service reservations, meals, etc., for domestic and international travel.
• Create full trip itinerary with all travel details and meeting prep for travel related to business trips and tentpole conferences.
• Process expenses in a timely manner, compliant with company policy.
• Partner with Business Manager on maintaining team documents as well as gathering information across Brand team based on incoming requests from senior leadership.
• Support ad hoc research requests to assist with drafting speaker and meeting briefs for CBO.
• Provide general Brand team office support, including printing, ordering office supplies, and managing CBO’s technology issues and escalations as needed.

• Oversee the event planning and execution of at least 8 events per year:
  Brand team in-office celebrations, outings, quarterly Town Halls, etc.
• Own and organize all aspects of Brand team events pre, during and post event, including but not limited to: research vendors and present viable options for selection, review contracts alongside Finance partner, reserve space and/or book venue, catering, transportation needs, liaise with vendor management, organize audio/video conference set-up, day-of logistical management, follow-up (e.g. sending thank you gifts).

• 1+ years of experience
• Ability to handle pressure, understand prioritization and deliver against tight deadlines
• Excellent communication and interpersonal skills with strong follow-through and follow-up capabilities
• Outstanding organizational and multitasking abilities, with exceptional attention to detail
• Flexibility to adapt to rapid changing schedules and priorities
• Proven travel planning skills and knowledge
• Demonstrated ability to plan complex and large events
• Fluency in all Microsoft office products
• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Self-motivated and aspirational
• Demonstrated ability to work confidently with senior leadership and stakeholders while maintaining discretion and professionalism

• Experience supporting senior executives in high-touch, client-facing environments, preferably within luxury, fashion, hospitality, entertainment, or related industries.
• Strong cultural awareness with familiarity in dining, travel, and cultural events.
• Natural attention to detail and intuitive judgement when supporting executive needs in polished, client-facing settings.
• Familiarity with New York City and other global markets from a client service or executive support perspective.