Administrative Expense Clerk

Location: New York

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Reports To

The Administrative Expense Clerk will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

Job Overview

The Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions. Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

Duties

and Responsibilities

• Deliver 5-star customer service with professionalism across all communications.
• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies.
• Process check requests, code and review vendor invoices, and maintain vendor account records.
• Arrange and coordinate complex domestic and international travel in accordance with firm guidelines.
• Generate research reports and pull company/client data using internal and online tools.
• Provide general administrative and office management support, including document archiving and correspondence.
• Communicate schedule updates such as absences, time‑off, and changes as required.
• Support front‑of‑office (reception/concierge) or back‑of‑office (mail) coverage as needed.
• Build strong internal relationships, maintain composure with sensitive matters, and assist with training backup staff.

Competencies

• Strong written and verbal communication with excellent customer service skills.
• Proficient in Microsoft Office Suite.
• Highly organized, detail‑oriented, and able to multitask independently.
• Strong numerical skills related to expense processing and financial documentation.
• Calm, professional, and adaptable in a fast‑paced environment.

Qualifications and Education Requirements

• High school diploma or equivalent required; 2+ years of relevant experience preferred.
• Strong organizational, time management, and problem‑solving skills.
• Ability to learn and use firm systems and maintain confidentiality.
• Professional appearance and adherence to all company policies.

Physical Demands

• Ability to lift or move items up to 40–60 lbs., including with wheeled carts.
• Ability to sit, stand, or walk for extended periods and operate office equipment.

Travel

None or negligible

Compensation

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job‑related factors.

Benefits

• Career Growth:
  Opportunity to learn new skills or use a variety of them that may lead to other career opportunities.
• Learning & Development:
  Promotion of a work culture of learning to develop to be the best at what you do.
• Recognition Programs:
  Variety of recognition programs for all levels of employees.
• Benefit Offerings:
  Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401(k) w/ matching, Entertainment Discounts, & Paid Time Off.

About SPS

SPS is an award‑winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies.

Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.

Equal Employment Opportunity Statement

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Disability Accommodations

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Outsourcing and Offshoring Consulting

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