Executive Assistant - Japanese Bilingual

Overview

A global Japanese-affiliated company in New York City is seeking a Japanese bilingual Executive Assistant to provide high-level administrative support to a senior executive and the CEO Office.

The ideal candidate will demonstrate exceptional professionalism, discretion, and strong organizational skills, and will be comfortable supporting executives in a fast-paced, international business environment.

1-month probation period, followed by full-time regular employment

Entry-level administrative background: approx. $65K annually

Experienced Executive Assistant: approx. $80K–$90K annually

Manhattan, NY

• Provide dedicated executive-level administrative support to a senior executive and their team
• Proactively manage calendars, schedule meetings, and coordinate complex domestic and international travel
• Prepare and submit expense reports, process invoices, and support financial administrative tasks
• Handle phone calls, emails, and correspondence with a high level of professionalism and confidentiality
• Perform general administrative duties including filing, copying, shipping, office supply ordering, and basic IT setup
• Coordinate on-site and off-site meetings and events, including venue research, catering, and AV/technology arrangements
• Prepare, organize, and maintain meeting materials, reports, and presentations
• Host and coordinate visits from internal and external stakeholders, including overseas headquarters executives
• Serve as backup support to other administrative staff as needed
• Provide limited remote support during evenings or weekends when required

• Bachelor’s degree preferred
• 2–3 years of administrative or executive assistant experience preferred
• Fluent in Japanese and English
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Excellent organizational, time-management, and multitasking abilities
• Strong communication and interpersonal skills
• High level of discretion, sound judgment, and confidentiality
• Ability to work effectively in a fast-paced, deadline-driven environment

• Professional business demeanor with strong attention to detail
• Proactive, reliable, and solution-oriented mindset
• Positive attitude with consistent professionalism
• Ability to communicate effectively with all levels of management, both internally and externally

To apply please email your resume to