Administrative Coordinator

The Administrative Coordinator supports daily office operations, client-facing coordination, shipping and receiving activities, inventory tracking,purchasing support, vendor reconciliation, and general administrative functions for WCA Technologies, Inc. This role helps ensure the officeoperatesefficiently, visitors and clients receive professional service, internal teams are supported, and administrative tasks are completed accurately and on time.

• Answer incoming phone calls and route them to the appropriate employee or department.
• Greet visitors professionally, escort them to the conference room, offer refreshments, and notify the appropriate internal contact.
• Coordinate shipping and receiving activities, including labeling deliveries, tracking shipments, and notifying the appropriate department.
• Support clients and internal equipment logistics, including pickups, drop-offs, retail order pickups, and mail receiving duties.
• Assist with purchase orders and sales orders, including updating tracking information and serial numbers.
• Monitor andmaintainoffice supplies, office equipment, technician to-go bags, internal inventory, and designated client inventory.
• Maintain a clean, organized, and professional office environment, including the staff room, kitchen, conference room, equipment areas, and shared work spaces.
• Enter and update vendor-related bills in Quick Books.
• Assist with accounts receivable follow-up and process remote deposits for manual checks.
• Maintainaccuratedaily time entries in Connect Wise andsubmittimesheets by required deadlines.

• Strong organizational skills and attention to detail.
• Professional communication skills and the ability to interact courteously with clients, visitors, vendors, and employees.
• Ability to manage multiple administrative priorities in a fast-paced office environment.
• Basicproficiencywith Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and Adobe Forms.
• Ability to handle confidential information and represent the company professionally.
• Experience with Connect Wise, IT Glue, ticketing systems, purchasing processes, or inventory tracking is a plus.
• Ability to prioritize multiple tasks in a fast-paced environment
• Self-motivated and ability to work independently and proactively
• Has excellent attention to detail and executes responsibilities with a sense of urgency
• Excellent interpersonal, organizational, communication, problem solving skills
• Health, Dental, Vision, Life, Disability Insurance Coverage