Development Assistant

The Paley Center for Media, the world’s leading nonprofit institution dedicated to preserving and engaging the public in the exploration of the powerful culture-shaping influence of media, is hiring a Development Assistant, reporting to the VP, Development and Senior Director, Development. This temp-to-perm role will support the Development team with fundraising, membership, stewardship, and engagement initiatives. This is an exciting opportunity for someone who is organized, proactive, detail-oriented, and enjoys working on a variety of projects.

Responsibilities include supporting gala and stewardship events, engaging with members, preparing sponsorship materials and grant proposals, coordinating e-blasts and membership mailings.

• Support the Development team with member and patron engagement, recruitment, and service, with the goal of increasing membership revenue, enhancing member satisfaction, and growing the membership and donor base.
• Assist with stewardship efforts by providing high-level customer service to Paley members at all levels. Process membership renewals and ticket orders, track RSVPs by phone and email, and coordinate member events.
• Conduct timely and accurate donor research on prospects for The Paley Media Council, two annual galas, and an annual luncheon.
• Serve as a welcoming presence at membership tables during public and industry programs and other events by answering questions, assisting current members, and promoting memberships. This may require occasional evening and weekend work.
• Assist with membership renewal efforts through renewal mailings and calling campaigns.
• Provide administrative support, including assembling sponsorship materials and grant proposals, answering phones, managing calendars, preparing event process memos, and ensuring projects stay on schedule.
• Coordinate reconciliations and assist with ongoing communication between the Development and Finance teams.
• Serve as a Paley Ambassador by sharing Paley social media content through personal networks to help expand the organization’s reach and engagement.
• Participate in additional projects and duties as assigned.

Successful employees demonstrate:

• A commitment to excellence in all areas of their work.
• Strong organizational skills and the ability to meet deadlines and budgets.
• Leadership abilities and the capacity to work across departments and teams.
• Excellent verbal communication and business writing skills.
• The ability to take ownership of responsibilities and manage multiple priorities simultaneously.
• A positive, professional demeanor with strong interpersonal, administrative, and organizational skills.
• The ability to prioritize multiple tasks while maintaining close attention to detail.
• Resourcefulness, creativity, and strong research and problem-solving abilities.

• 1-2 years of experience as an administrative assistant in a fast-paced environment.
• Experience in special events, client service, research, public relations, media, or related fields is preferred.
• Strong organizational skills with the ability to prioritize multiple tasks, maintain attention to detail, and follow through on assignments.
• Ability to manage competing priorities and respond promptly and professionally to internal and external stakeholders.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced, live-event, customer-service-oriented environment.
• Advanced proficiency in Microsoft Office applications.
• Strong work ethic and a preference for in-person collaboration in a high-energy office environment.
• A proactive, energetic team player with strong initiative.
• A confident and welcoming presence, with the ability to interact professionally with members, prospects, donors, and…