Executive Assistant

Invisible Hand seeks a sharp, highly motivated, and seasoned Executive Assistant to support the agency’s Founder and CEO across a variety of personal and professional priorities e.g. production for events and convenings, family travel booking and coordination, and inbox management.

This is a unique opportunity for a highly motivated individual.

The right candidate must be curious, collaborative, and eager to learn and coordinate across every aspect of the Founder’s life, from her agency priorities to her board responsibilities to her family commitments. This role works closely with the Founder and the rest of the Office of the CEO, including a personal assistant/house manager and the Director of Executive Operations, as well as Invisible Hand team members and vendors, to ensure seamless execution of day-to-day priorities alongside management of longer-term calendar planning, logistics, relationship management, and strategic initiatives.

This position is full time, hybrid (2-3 days in-person), based in New York City. The role also comes with exposure to the entire agency team, client roster, and network. For more tenured candidates, there is an opportunity for this role to carry a Senior EA title and compensation commensurate with experience.

If you thrive in fast-paced environments, have experience as a project manager, and identify as extremely organized, proactive and detail-oriented, read on.

Manage 360 Calendar

Organize meetings, appointments, and time for execution according to different priorities across the agency and CEO’s personal commitments.

Proactively manage daily logistics and transitions, ensuring the CEO stays on track and on time throughout the day, building in space for and scheduling movements in advance

Partner with the Office of the CEO, including the Dir. of Exec Ops, to manage competing priorities and meetings and develop and share alternative solutions to Founder as needed

Manage all event invitations—confirming RSVPs, adding details to all calendar holds, and clarify which opportunities to confirm or decline with CEO & CEO’s Office, ensuring high-touch, thoughtful relationship management on behalf of CEO at all times

Manage CEO Inboxes and other communication channels

Review all incoming messages to the CEO inbox, and label each item appropriately, and update labels as needed (e.g. response needed, task, etc.)

Draft email responses, new outreach, and follow-up notes for Founder to review and send within 24-48 hours of a meeting and 24 hours of a message received

Consolidate and prioritize tasks, follow-ups and scheduling adjustments that flow from all communications channels (e.g. text, email, whatsapp, slack) and take the appropriate next steps or assign to relevant team members and track items through to completion

Archive newsletters, promotions, and other similar items daily to ensure that the inbox is cleared and easy for CEO to digest

Provide Daily Administrative Support

Conduct research for CEO and agency (e.g. to identify potential venues for an event or potential technology solutions to an operational challenge)

Ensure CEO is adequately prepared for meetings and appointments (e.g. has relevant background, advance logistics / access, and other important details, etc.)

Regularly update the company CRM to ensure that all contacts have the most recent information and are accurately tagged for easy search

Design a system for organizing and maintaining Office of CEO files and materials—ensuring that the team can easily access critical information as needed

Capture notes and next steps in meetings and calls to share with team, clients, and vendors

Ongoing Responsibilities

Manage Founder Travel

Oversee all aspects of Founder travel to ensure a seamless and…