Administrative SecretaryNursing Professional PracticeDay Shift

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation.

NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on Linked In, Glassdoor, Indeed, Facebook, X, You Tube and Instagram.

We have an exciting opportunity to join our team as a Administrative Secretary-Nursing Professional Practice-Day Shift (35 Hours).

• Performs other duties as assigned.
• Maintains contact with staff in the department and other NYUMC departments under minimal supervision. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Makes requests to other areas, allowing them sufficient time to reply; he/she, in turn, responds quickly in order to ensure efficient coordination of activities. Conveys the correct information to involved parties. Schedules appointments and conferences, confirms attendance, and facilitates program operation.
  
  Attends meetings and participates on committees, as required; prepared minutes as required.
• Assists in the preparation of the departmental or program budget. Compiles and assembles basic information needed for the budget based on past practice or supervisors instructions. Calculates the figures correctly. Verifies and records revenues and expenses accurately. Resolves discrepancies and maintains records according to departmental procedure. Makes recommendations for the enhancement of financial recordkeeping systems.
• Oversees and/or takes and transcribes complex dictation on a typewriter or word processor. Types materials neatly and accurately; utilizes the Dictaphone proficiently when required. Types and transcribes materials promptly. Proofreads, edits, properly organizes, and formats the typewritten materials. Uses the word processor efficiently; contacts the service/maintenance company for needed repairs and makes suggestions to the supervisor for software/hardware enhancements.
• Composes, prepares, and edits correspondence. Prepares responses which are clear, grammatically correct, and meet content requirements. Completes responses and send them out promptly. Properly formats responses. Routes complex correspondence to the supervisor and attaches related records or information to the correspondence.
• Collects, updates, and summarizes data and statistics for the department. Submits data to the supervisor which is neat and well-written. Requested and related information is accurate and complete. Utilizes appropriate sources to complete the assignment. Obtains appropriate data sufficient to satisfy the project requirements.
• Assigns, directs, and coordinates the work of subordinate secretarial/clerical staff. Utilizes personnel efficiently by delegating assignments based on the employees skill and ability in order to meet deadline and establish adequate personnel coverage. Monitors assignments to ensure neatness, accuracy, and completion. Ensures that tasks are completed in accordance with established practices.
• Assists in the selection an devaluation of clerical staffand provides them with training and ongoingguidance. Makes recommendations and provides feedback forevaluations which are fair,accurate, and objectivebased on qualifications/performance.
  
  Ensures that the supervisor is kept aware ofthe performance of each employee on an ongoing basis. Trains employeeseffectively in the procedures of the department and pertinent
  
  Medical Center policies.
  
  Offers continuing guidance and assistance to employees on work activities, procedures, and performance-related issuesas appropriate. Keeps supervisor apprised of situations which may require disciplinary action.
• Orders and maintains an inventory of supplies for the…