Programme Management Assistant UN · G Closes

Position: Programme Management Assistant UN · G-6 · New York, United States Closes 21 Oct 2026
Location: New York

#### Org. Setting and Reporting This position is located in the Business Relationship Management (BRM) within the Enterprise Programme Management Section, Office of Information and Communications Technology. The Programme Assistant reports to the P4 Information Systems Officer. The Business Relationship Management (BRM) team serves as the strategic link between OICT and UN Secretariat entities, providing a single point of contact to align ICT solutions and digital transformation initiatives with business needs and priorities.

The Office of Information and Communications Technology (OICT) is leading the digital transformation of the Organization to enable a better, safer, more sustainable future through secure, reliable, and innovative technology solutions. OICT is committed to achieving 50/50 gender balance and geographical diversity in its staff, and female candidates are strongly encouraged to apply for this position. OICT supports the principles of work-life balance and flexible work arrangements.####

Responsibilities Within limits of delegated authority, the Programme Assistant is responsible for the following duties:
• Provides support for mission planning and implementation, operational objectives, and programme/project initiatives.
• Research, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and analysis of purchase orders and contract approvals and support submissions to contract committes. Review, prioritize, and process procurement requests, ensuring completeness, funding availability, and compliance with requirements.
• Assists in the monitoring mission deployment and categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system;

initiates financial authorizations for expenditures.
• Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Coordinate with the mission and the UNHQ procurement division to oversee the ICT contractual process, asset management, inventory, and financial data. Ensure all procurement requests comply with OICT standards and funding requirements. Prepare purchase orders and contracts, resolve procurement and delivery issues, maintain accurate records and databases, and generate reports to support inspections and reviews. Manage the recruitment and contract administration of contractors and consultants.

• Serves as focal point for coordination, and assist the P4 programme manager in , liaising with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to the mission ICT program implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in…