EEO Secretarial Assistant

Under supervision, with some latitude for independent judgement, performs moderately difficult secretarial and typing duties. Performs tasks such as the following:

• Types briefs, memoranda, correspondence, legal documents and statistical reports utilizing computer software applications.
• Proofreads legal briefs, reports, documents and other material.
• Answers phones, places and screen calls, and transmits information for EEO staff, attorneys and other professional staff.
• Manage EEO appointments, calls, meetings and room reservations.
• Prepare Diversity & Inclusion Quarterly Reports, Memos and Monthly Reports.
• Work closely with DCAS, OCEI and EEO staff to reconcile training completion numbers and follow up with employees.
• Draft emails and correspondence to notify staff of training requirements.
• Work closely with EEO to create, maintain and distribute Language Access, Domestic Violence, Sexual Harassment, Disability, Accessibility, and Wellness resources.
• Assist EEO staff with audits, EEO and Local Law compliance.
• May transcribe from various media sources.
• May take dictation and transcribe notes.
• May serve as a secretary, as assigned.
• May assist in training staff.
• May perform other related clerical work, including, but not limited to data entry.
• Work with EEO team to create, archive, and organize EEO files.
• Assist EEO staff with virtual and in-person presentations.
• Create and update Citywide Equal Employment Database System (CEEDS) entries.
• Sends various forms of correspondence to recipients.
• Maintains payroll related documents.
• Maintains extensive files and records containing EEO related matter, legal and other pertinent documents.
• May supervise staff. May assist in the development of office procedures.
• May take complex legal dictation and transcribe notes to typed documents.
• Assist attorneys with word processing (including formatting legal and non-legal documents), drafting correspondence and/or Office forms, typing, copying and preparing documents in Word, PowerPoint, Excel, Outlook and other related software programs.
• Handle miscellaneous projects as needed.
• Some of the physical activities performed and environmental conditions experienced include lifting and carrying boxes and files; climbing stairs; and possible travel to other agency offices throughout the City.
• Formulates reports for a division or unit of an agency.
• Tracks correspondence and requests for action forwarded to staff.
• Coordinates meetings for EEO staff and/or high level officials.
• May train and supervise staff in the performance of administrative functions and computer software applications.
• Drafts correspondence.
• Utilizes computer applications to track results of high profile cases.
• Creates charts and graphs to assist in the visualization of case-related information.
• Assists in the preparation of high profile cases assigned to executive or other high level staff.
• May conduct research using a library or a computerized legal research system.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A