Executive Assistant

Department
:
Administrative,
Type: Full Time

Role
:
Executive Assistant

HRforGrowth is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization.

Our Client is seeking an Executive Assistant with Minimum 7+ years of experience to serve as the right hand to the Managing Partner at a fast-growing affordable housing law firm.

This is a highly hands-on role combining traditional executive support with significant personal assistant responsibilities. The ideal candidate will be tech-savvy, highly organized, personable, and comfortable managing both professional and personal matters with a high degree of discretion.

The successful candidate will also have a tech-forward mindset, with an interest in using AI and modern productivity tools to streamline workflows, solve organizational challenges, and improve efficiency across the firm. This role offers meaningful opportunity for growth into broader operations or Chief of Staff responsibilities over time.

Location
:
Financial District, New York, NY
Job Type
:
Full-Time
Compensation
: $100,000 – $120,000 per year

• Manage and triage the Managing Partner's inbox, including prioritizing messages and drafting correspondence as needed.
• Manage the Managing Partner's complex calendar and meeting schedule.
• Coordinate all aspects of domestic and international business and personal travel, including bookings, itineraries, transportation, and related logistics.
• Prepare and organize information needed for meetings, appointments, and other commitments.
• Serve as a trusted liaison between the Managing Partner and internal teams, external contacts, and service providers.
• Maintain strict confidentiality regarding personal, financial, professional, and firm-related information.

• Provide hands-on support for a range of personal and day-to-day matters.
• Coordinate personal appointments, errands, gifts, and other personal logistics.
• Research, select, purchase, and coordinate gifts as needed.
• Assist with personal and business expense management and financial administration.
• Liaise with the Managing Partner's outside personal and professional service providers.
• Remain reasonably responsive and available to the Managing Partner outside standard on-site hours when necessary.

• Leverage AI tools and modern software to improve productivity and streamline recurring workflows.
• Explore and implement tools such as Claude, Harvey AI, Asana, and other modern productivity or workflow solutions.
• Identify organizational inefficiencies and develop creative technology-enabled solutions.
• Build practical workflows that reduce administrative friction and improve operational efficiency.
• Support the firm's continued adoption of modern digital tools and processes.

• Handle day-to-day office management responsibilities across the firm's two office locations.
• Order and maintain office supplies, groceries, and other workplace necessities.
• Receive, organize, and coordinate incoming and outgoing packages and deliveries.
• Manage office errands and administrative tasks that support smooth daily operations.
• Retrieve lunch orders from the building's ground floor on a daily basis.
• Support the COO/Director of Operations with broader office management and administrative projects.
• Assist with additional operational…