Office Manager and Personal Assistant to CEO

Location: New York, NY, United States

Department: Administrative,
Type: Full Time

Role: Office Manager and Personal Assistant to CEO

Our Client is seeking an Office Manager and Personal Assistant to the CEO to ensure the smooth day-to-day operation of the office while providing high-level executive support to the CEO.

This role will spend approximately 40% of its time managing office operations and 60% providing executive support
. The successful candidate will oversee office operations, vendor relationships, workplace experience, executive scheduling, travel, communications, meetings, and special projects.

This is an opportunity for a highly organized and dependable professional to serve as a trusted partner to the CEO while working across the organization in a fast-paced technology environment. The ideal candidate will be comfortable managing multiple priorities, handling confidential information, and stepping in wherever needed to keep the office and executive operations running smoothly.

Location: New York City, NY

Job Type: Full-Time

Work Setting: Hybrid

Compensation: $85,000 – $115,000 per year

Visa Sponsorship: Not available; U.S. Citizens and Green Card Holders only

Office Management

• Manage the day-to-day operations of the office and ensure a productive, organized, and welcoming workplace.
• Manage relationships with office vendors and service providers.
• Oversee office supplies, facilities, security, maintenance, and workplace experience.
• Coordinate office onboarding logistics for new employees.
• Organize and coordinate office events and activities.
• Coordinate visitors and provide executive-level hospitality.
• Maintain organized office filing systems and records.
• Support other office-related initiatives and responsibilities as needed.

Executive & Personal Assistance

• Manage the CEO's complex calendar and meeting schedule, ensuring priorities are effectively organized.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Respond to and prioritize correspondence and communications on behalf of the CEO.
• Prepare meeting agendas, presentations, briefing materials, and other executive documents.
• Attend meetings, take accurate minutes, and track follow-up actions and deliverables.
• Process expenses, approvals, and related administrative documentation.
• Support Board meetings and executive leadership meetings.
• Maintain executive records and confidential information with a high level of discretion.
• Coordinate executive visitors, meetings, and hospitality.
• Provide responsive support when unexpected situations arise, including travel disruptions or last-minute schedule changes.
• Partner with teams across the organization on special projects and strategic initiatives.
• Perform additional administrative and executive support duties as assigned.

Experience

• Minimum 3 to 7 years of experience working as an Office Manager, Executive Assistant, Personal Assistant, or in a comparable administrative role.
• Demonstrated track record of directly supporting C-suite executives.
• Broad administrative experience across project coordination, calendar management, travel operations, office administration, meeting support, and executive communications.
• Experience managing multiple priorities and responsibilities simultaneously in a fast-paced environment.
• Experience handling confidential and sensitive information with discretion.

Technical Skills

• Proficiency with Microsoft 365.
• Proficiency with Google Workspace.
• Strong working knowledge of Slack and Zoom.
• Ability to quickly learn and effectively use new workplace and administrative tools.

Soft Skills

• Exceptional organization and time-management skills.
• S…