Executive Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service.

If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our New York City Office, on an in‑office basis. Regular in‑office presence is required for day‑to‑day operations, as well as for team meetings, training opportunities, and relationship building.

The Executive Assistant provides high‑level administrative and operational support as well as serves as the key point of contact for both internal and external clients and as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism.

• Manages and maintains busy calendar, email and telephone, and schedules appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files, updates contact lists.
• Document management and production, drafting letters and correspondence (including word processing, transcribing and proof reading).
• Conserves attorneys time by reading, researching and routing correspondence.
• Monitors, screens, and responds to and distributes incoming communication.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages client billing and collections, time entry.
• Heavy client contact for coordination and to assist with the management of client relationships.
• Coordinates client engagement and conflicts process.
• Assists in business development initiatives and filings.
• Other special projects, as needed.

• Extremely organized, detail‑oriented, able to multi‑task and prioritize their workload and work well under pressure.
• The successful candidate should be a self‑starter, forward‑thinking, action‑oriented and focused.
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Requires the ability to work under pressure to meet strict deadlines.
• Excellent verbal and written communication skills.
• Learn quickly to adapt to new situations.
• The ability to respond outside of normal business hours.

• The ideal candidate will have five or more years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization.
• Experience in a fast‑paced, executive level work environment is highly desired.
• Bachelor's degree or equivalent experience preferred.

• Exceptional computer skills with the ability to learn new software applications quickly.
• Proficiency with Windows‑based software and Microsoft Office Suite applications including Word,…