Confidential Executive Associate

Confidential Executive Associate

As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers.

Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.

Reporting to the Dean, the Confidential Executive Associate serves as a key member of the Dean's Office, managing executive office operations and a portfolio of projects, initiatives, and administrative responsibilities under the Dean's purview. The position coordinates activities involving multiple School offices, monitors key initiatives and deliverables, interfaces with other senior officers on behalf of the dean, manages information and communications related to assigned areas of responsibility, and provides the Dean with overall office and operational management, research, briefing materials, and other support necessary to advance executive priorities.

The position also provides backup executive administrative support to the Dean when the Confidential Executive Assistant is unavailable.

In addition to the CUNY Title Overview, duties include, but are not limited to:

• Manages a portfolio of special projects and initiatives under the Dean's purview, developing timelines, coordinating stakeholders, monitoring progress and deliverables, and following up on outstanding items.

• Organizes the administrative operations of the Dean’s Office, proactively identifying operational needs and ensuring appropriate follow-up.

• Coordinates the flow of information, requests, and materials into and out of the Dean's Office and ensures appropriate follow-up with responsible offices.

• Prepares briefing materials, reports, presentations, correspondence, meeting materials, and background research for the Dean.

• Coordinates and supports Dean's Cabinet, Extended Cabinet, and other executive-level meetings, including agenda development, materials, tracking decisions and action items, and follow-up.

• Represents the Dean's Office to other senior officers, on committees, working groups, special initiatives, and implementation efforts within assigned areas of responsibility.

• Independently manages assigned administrative processes and responsibilities under the Dean's purview.

• Develops and maintains systems for tracking executive priorities, projects, deadlines, requests, and follow-up.

• Works with offices throughout SPS to coordinate implementation of projects and administrative initiatives involving multiple functional areas.

• Identifies administrative or operational issues requiring attention and coordinates with appropriate offices to facilitate resolution.

• Manages confidential and sensitive information and communications requiring discretion.

• Provides backup executive administrative support to the Dean when the Executive Assistant is unavailable, including calendar and meeting coordination, correspondence, preparation of materials, and other time-sensitive administrative…