Executive Assistant

We are looking for an Executive Assistant to support our Executive Vice President, Chief of Health Plans. This role is hybrid, requiring 3-days per week onsite in our Manhattan office.

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability
• Employer-matched 401k retirement saving program
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth and career advancement and CEU credits

• Plans, organizes and coordinates day-to-day operations and administration of the office of the EVP.
• Assists the EVP with the preparation of correspondence, data and drafting of materials for presentations, reports, publications, etc.
• Reviews, tracks, analyzes, and summarizes Agency and program/department data and reports.
• Maintains calendar of due dates of recurring reports, information and dates as requested by the EVP, as required; follows up on outstanding requests, as necessary. Tracks and monitors annual goals and progress towards completion of assignments.
• Plans, directs, coordinates, undertakes, evaluates, and makes recommendations in connection with designated assignments and projects, as assigned. Makes presentations, as assigned.
• Resolves administrative and policy issues within guidelines. Responds to inquiries from staff and the community.
• Attends meetings as assigned, takes notes and does follow-up after meeting to ensure assignments, projects, and other tasks are progressing on a timely basis. May represent EVP at meetings.
• Reviews monthly G/L and works with EVP on annual budget. Maintains account of business expenditures for all relevant cost centers.
• Utilizes appropriate equipment and computer software packages to provide support to the EVP and other staff, as required.
• Answers and screens telephone calls; takes messages; routes calls and follows up, when appropriate.
• Maintains files, sort mail, directs incoming and outgoing correspondence to appropriate areas for action; determines and, as appropriate, performs other follow-up action.
• Participates in special projects and performs other duties as assigned.

Education:

High School Diploma or the equivalent Required

Bachelor's Degree Preferred

Work Experience:

Minimum of four years of progressive administrative, business or office management experience Required

Proficient with personal computers, including Microsoft Windows:
Word, Excel, and Access Required

Effective oral/written communication and interpersonal skills Required

Ability to multi-task in a fast-paced environment Required

USD $37.32 - USD $46.66 /Hr.

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.