Staffing Coordinator - Part Time Evenings

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries.

The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital—Suffolk, and interact with us on Linked In, Glassdoor, Indeed, Facebook, X, You Tube and Instagram.

We have an exciting opportunity to join our team as a Staffing Coordinator
- Part Time Evenings - NSG-Scheduling
- Part-Time
- Monday
- Friday w/ rotating weekends 2:00pm - 10:00pm (Flex 12:00pm - 8:00pm) In this role, the successful candidate Under general supervision and according to established policies and procedures, will utilize the automated nurse staffing office system. Gather, interpret and input information to develop reports and monitor staffing data. Serves as receptionist, maintains files, and uses discretion and judgement when screening visitors and telephone calls.

Organizes work load to meet established priorities.

• Develops optimal staffing schedule based on employee needs, unit coverage and hospital policies.
• Obtains data regarding nursing coverage, staffing patterns and work productivity.
• Generates daily, weekly or monthly schedules for unit or individual employees.
• Revises Kronos system on a daily basis in response to sick calls, voluntary/mandatory overtime and benefit time adjustments.
• Source Information:
  Direct Observation, Documentation Review, Employee Appraisal Review, Discussions, and Input from others.
• Receives and screens visitors and telephone calls. Notifies appropriate personnel or accurately records messages.
• Communicates effectively with staff and management and provides information demonstrating ordinary courtesy and tact.
• Ensures confidence of staff by maintaining confidentiality on all levels.
• Works collaboratively and accepts assignments willingly.
• Responds to fluctuations in workload by helping to complete tasks of another staff member.
• Demonstrates awareness and participates in processes that support customer satisfaction.
• Seeks out Nursing Management to address issues that require their assistance to resolve.
• Maintains personal appearance as outlined in organizational guidelines.
• Utilizes appropriate technique when answering the telephone.
• Answers telephone calls in a friendly and courteous manner.
• Responds and records voicemail messages promptly.
• Demonstrates ability to access the hospital in-house paging system.
• Demonstrates the ability to use copy and fax machines in a discretionary and efficient manner.
• Fluent in Microsoft Outlook.
• Utilizes e-mail as primary source of communication and documentation.
• Adheres to all processes related to e-mail communication.
• Responds to email-generated workflows in a prompt and efficient manner.
• Generates e-mail in a professional, coherent manner.
• Coordinates staffing needs on all nursing units. Makes all attempts to cover sick calls and disability vacancies with appropriate nursing personnel, following protocol and completing necessary documentation.
• Maintains…