Administrative Assistant III - Office President

Job Description

Indian River State College is seeking an experienced and highly organized Administrative Assistant to support the Executive Manager to the President. This critical role ensures the smooth operation of the President’s Office by managing administrative tasks, handling sensitive information with discretion, and maintaining professional communication with internal and external stakeholders. The ideal candidate will be a proactive problem-solver with a high degree of professionalism, able to prioritize multiple projects and work effectively in a fast-paced environment.

Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student’s and every employee’s story matters.

We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

• Health & Wellness:
  Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
• Retirement Security:
  Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans
• Work-Life Balance:
  Generous paid vacation, personal, and sick leave
• Perks & Discounts:
  Reduced rates on services and access to local attraction discounts
• Growth & Development:
  Professional development opportunities, leadership training, and career advancement pathways

Under direct supervision of the Executive Manager (EM), the Administrative Assistant supports the Office of the President of the College. This role manages essential administrative functions to ensure smooth operations, handles sensitive information with high discretion, and interacts heavily with college stakeholders, including students, faculty, external partners, and trustees. This position provides critical support to senior leadership, respond to inquiries, resolves complaints or issues, and maintains frequent contact with Administrators, Staff and Board members.

• President’s Office Support:
  Assists the Executive Manager by managing the President’s calendar, scheduling appointments, and preparing materials and venues for meetings and events hosted by the President’s Office
• Communication Management:
  Uses independent judgment to plan, make decisions, respond to inquiries, route calls, and manage correspondence, ensuring timely cross-departmental communication.
• Records Management:
  Drafts, formats, and proofreads documents, presentations, and reports while organizing physical and electronic files with strict accuracy and confidentiality.…