Administrative Assistant - Financial Firm - Port Jefferson, Long
Listed on 2026-10-14
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin
Location: Village of Port Jefferson
Administrative Assistant
- Prestigious Financial Firm
- Port Jefferson, Long Island - $95-110k all in
A prestigious financial firm near Port Jefferson, Long Island is seeking an organized, detail-oriented Administrative Assistant to join its administrative team. This role plays a key part in keeping daily operations running smoothly, supporting multiple team members, and ensuring the office functions efficiently in a fast-paced environment.
Primary Job Functions- Provide day-to-day administrative support to various executives, including answering phones, directing inquiries, and serving as a point of contact for internal and external stakeholders.
- Assist with scheduling and coordinating meetings, preparing materials, and handling logistics.
- Support travel coordination by helping book domestic and occasional international arrangements, including flights and accommodations.
- Scan, file, and maintain electronic and physical records to ensure accurate and organized documentation.
- Review, process, and track invoices and expenses for timely payment and proper documentation.
- Assist with preparing reports, presentations, spreadsheets, and correspondence.
- Provide general office support and collaborate with team members on administrative projects as needed.
- Minimum of 3+ years of administrative assistant experience
- Proficiency in Microsoft Office Suite
- Strong organizational skills and a high level of attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage shifting deadlines
- Team-oriented, supportive, and able to work effectively in a collaborative environment
$95-110k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks.
Please send your resume for immediate consideration to:
Seniority level:
Associate
Employment type:
Full-time
Job function:
Administrative
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