Administrative Assistant

Hopkins Sand & Gravel, Inc.

Administrative Assistant Position Overview

Location:

27760 State Road 35 Webster, WI 54893

Hopkins Sand & Gravel is seeking a reliable and organized Administrative Assistant to support daily office operations and provide excellent customer service. This role plays an important part in keeping the office running efficiently, assisting customers, and supporting accounting and administrative functions.

The Administrative Assistant is often the first point of contact for our customers, both in person and over the phone, so professionalism, friendliness, and strong communication skills are essential.

At Hopkins Sand & Gravel, our team operates by a strong set of core values: timeliness, excellence, a positive attitude, and a customer-focused mindset. The ideal candidate will naturally demonstrate these values while supporting both customers and the operations team.

• Approximately 36–40 hours per week, Monday – Friday + 2 Saturdays per month
• Day off during the week, if working Saturday
• Hopkins Open Hours Monday
  - Friday: 7am – 5pm, Saturday 7am
  - Noon
• Full-time typically April through November (weather dependent)
• Seasonal layoff generally December through March, with eligibility for Wisconsin unemployment during this period

• Serve as the first point of contact by answering incoming phone calls and greeting customers in person, assisting with product purchases and processing payments while providing professional and helpful service.
• Maintain general knowledge of company products and services
• Quote prices for products and services
• Prepare and send estimates, invoices, and account statements
• Assist with accounts receivable and accounts payable tasks
• Provide general administrative support to the office and operations team

Paid bi-weekly

$18 - $24, based on experience

Eligible after 60 days of employment, beginning on the first of the following month.

• Health Insurance – 50% paid by employee / 50% paid by Hopkins
• Dental Insurance – 50% paid by employee / 50% paid by Hopkins
• Vision Insurance – 100% paid by employee
• Health Reimbursement Account (HRA) – no additional cost to employee
• Life Insurance – provided at no cost to employee

• 401(k) available for employee contributions immediately (must be 21+ years old)
• Company match up to 4% after one year of employment

PTO begins accruing after 1 year of employment (32 hours)