Bookkeeper​/Office Manager

Our client is a nonprofit organization based in Hudson, New York, supporting businesses and community-focused programs through financial assistance, technical support, grant programs, and other resources designed to foster sustainable economic growth.

The organization offers a collaborative, mission-driven environment and works with a broad range of businesses, partners, and community stakeholders throughout the region.

Our client is seeking an experienced, highly organized and hands-on Bookkeeper / Office Manager to support the organization's day-to-day financial and administrative operations.

This is an important role within a small, mission-driven organization and is ideal for someone who enjoys taking ownership of both bookkeeping and general office responsibilities. The successful candidate will work closely with organizational leadership and outside professional advisors to maintain accurate financial records, support financial reporting and budgeting, assist with payroll and compliance, and ensure that administrative operations run efficiently.

The position requires someone who is detail-oriented, dependable and comfortable managing multiple priorities in an environment where responsibilities can extend beyond a traditional bookkeeping role.

• Maintain accurate and timely financial records in Quick Books.
• Manage day-to-day bookkeeping activities, including accounts payable and accounts receivable.
• Record deposits, payments, expenses and other financial transactions.
• Perform bank, credit card and other account reconciliations.
• Maintain the general ledger and ensure transactions are properly coded and categorized.
• Assist with organizing the chart of accounts and maintaining financial information in a manner that supports accurate reporting by program, grant and organizational activity.
• Prepare routine financial reports for management and assist with monthly, quarterly and year-end reporting.
• Assist leadership with budgeting, forecasting and monitoring actual results against budget.
• Help maintain appropriate documentation supporting grants, programs, contracts and other funding sources.
• Track expenses and financial activity associated with individual programs and funding sources.
• Assist with grant-related financial reporting and maintain supporting documentation as required.
• Coordinate with the organization's outside accountants, auditors and other financial professionals.
• Assist with preparation and organization of information required for annual audits, tax filings and regulatory reporting.
• Maintain organized financial files and supporting documentation.

• Coordinate and/or process payroll and ensure payroll information is accurate and submitted timely.
• Maintain payroll records and supporting documentation.
• Assist with employee onboarding and related administrative paperwork.
• Maintain personnel files and other employee-related records.
• Coordinate employee benefit and payroll-related information with outside providers as needed.

• Oversee the day-to-day administrative functions of the office.
• Maintain organized office systems, records, files and documentation.
• Serve as a central resource for general office and administrative needs.
• Coordinate office supplies, equipment, vendors and service providers.
• Assist with scheduling meetings, maintaining calendars and coordinating internal and external meetings as needed.
• Support preparation and organization of materials for management and Board meetings.
• Assist with recordkeeping associated with Board and committee activities when needed.
• Help maintain organizational policies, procedures and administrative records.
• Coordinate…