Administrative Specialist

Administrative Specialist

Location:

Old Westbury, NY (Long Island campus, New York University Institute of Technology)

• Assist the Associate Dean with the completion of varied operational tasks, reports, correspondence/communications, surveys, document organization and online storage.
• Assist the Associate Dean in the overall management/implementation/scheduling of division meetings, supplies, and budgets.
• Assist the Associate Dean in the organization of student conduct cases, maintain the Maxient database for conduct cases, arrange meetings and hearings, and ensure all records are kept correctly.
• Act as point person for all student required documents including criminal background checks, COVID-19 vaccinations, and student professionalism statements.
• Monitor student status and serve as the main point of contact for directed studies, leaves of absence, withdrawals, and requests for reinstatement.
• Proactively compose varied email correspondence/communications to students, faculty, staff, and external parties, and complete required follow-up as needed.
• Order, organize, and monitor department supplies; complete required paperwork for purchase orders and requisitions for vendor purchases; proof‑read documents; process internal and external catering orders; maintain and organize departmental documents/files in both the physical office space and departmental online shared drives.
• Schedule virtual and in-person meetings/appointments (i.e., calendaring) for the Associate Dean.
• Perform other duties/projects as assigned by the Associate Dean.

• A Bachelor's degree is required.
• Exceptional computer skills and knowledge – full proficiency in Microsoft Office and Google Drive; experience in Canva and Survey Monkey is a plus.
• Ability to learn internal computer‑based platforms and new external software/platforms quickly and efficiently.
• Excellent communication skills, both verbal and written.
• Ability to deliver public speaking presentations to faculty, staff, and students as needed.
• Detail‑oriented with a high degree of accuracy.
• Follows comprehensive direction with ease.
• Proactive problem solver.
• Works independently and collaboratively successfully.

Competitive compensation and benefits program, inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

Minimum Salary: USD $45,000.00 per year.

Maximum Salary: USD $50,000.00 per year.

New York Institute of Technology is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.