Executive Assistant

Job Description

Key Responsibilities & Duties

• Calendar Management :
  Scheduling meetings and calls.
• Communication Management
  :
  Screening, answering, and directing emails and phone calls, and drafting correspondence.
• Travel Coordination
  :
  Booking domestic/international travel, including flights, hotels, and transportation, along with detailed itineraries. Assist with event planning, board meetings, or leadership offsites as required.
• Information Management :
  Preparing reports, presentations, and, in some cases, taking meeting minutes.
• Liaison
  :
  Acting as a liaison between the executive and staff/clients
• Special Projects
  :
  Managing special projects.
• Operational Support
  :
  Performs additional office management tasks as directed. Supports other members of the leadership team as directed. Provide backup reception/clerical support as needed. Handle other administrative tasks as needed.
• Confidentiality
  :
  Maintaining strict confidentiality regarding sensitive company information.

Required Skills and Qualifications

• Proficiency in Technology
  :
  Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and, calendar management, software.
• Communication Skills
  :
  Strong written and verbal communication abilities.
• Organizational Skills
  :
  Exceptional organizational and time-management skills.
• ** Experience &
  
  Education:
  
  ** Proven experience as an Executive Assistant or in a similar senior administrative role.
• Soft Skills
  :
  * High emotional intelligence, discretion, and the ability to anticipate executive needs and proactively address issues before they arise.
  * Ability to manage competing priorities with minimal supervision
  * Strong attention to detail, follow-through and time management.

Work Environment

• This is an office position. The company operates during normal business hours.

Company Description

For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.

For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.