Word Processing Operator

Summary

Enhances attorney and staff effectiveness by providing word processing and marketing support. Requires an associate’s degree or its equivalent and 5 or more years of related experience.

Reports to Administration Manager.

• Coordinate handling of all assignments with other word processing operator
• Respond to a high volume of requests for assistance; communicate effectively and promptly
• Maintain organized and updated client mailing and marketing lists; coordinate Firm mailings
• Work on projects requiring advanced Word, Excel, PowerPoint, and desktop publishing skills
• Assist with marketing activities and projects (e.g., articles, press releases, ads, interviews)
• Maintain updated model HIPAA documents
• Assist with publication of bulletins
• Liaise with outside marketing company to distribute marketing materials
• Assist IT department with website projects
• Assume additional responsibilities as required to meet needs of Firm

• Ability to effectively multi-task, meet deadlines and excel in a team atmosphere
• Ability to type at least 65 words per minute with high accuracy rate
• Advanced skills in Microsoft Word, Excel, PowerPoint, and desktop publishing programs
• Familiarity with Constant Contact or similar program
• Familiarity with Hummingbird document management system or similar system
• Well-developed interpersonal and client relation skills
• Exceptional verbal and written communication skills
• Excellent organizational skills
• Knowledge of traditional and digital methods of dictation
• Ability to work overtime (mornings, evenings and/or weekends) as needed

• Associate’s degree or its equivalent and 5 or more years of related experience

• Ability to utilize standard office equipment, including telephones, facsimile machines, computers, scanners and copy machines (95% of the time)
• Ability to utilize specialized equipment, including dictation equipment and headsets (>5% of the time)
• Ability to remain stationary for up to two hours at a time (with intermittent breaks) while using office equipment (50% of the time)
• Ability to move materials weighing up to 10 lbs. into and out of cabinets and drawers and onto and off of shelves between 6 inches high and 6 feet high (10% of the time)
• Ability to work in an open office environment with minimal privacy and intermittently high noise levels (100% of the time)
• Ability to move throughout office as needed to perform essential duties (10% of the time)