Front Desk Legal Assistant

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This range is provided by J. Katz & Partners, Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $75,000.00/yr

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A well-established New York personal injury defense law firm is seeking a professional, reliable Receptionist with light legal administrative skills. The Legal Assistant/Receptionist provides essential administrative and client‑facing support to ensure the smooth and efficient operation of the law office. This role combines frontline reception duties with legal administrative tasks, requiring professionalism, strong organizational skills, and the ability to handle confidential information with discretion.

• Greet clients, visitors, and vendors in a professional and courteous manner.
• Answer, screen, and route incoming calls; take accurate messages and follow firm protocols.
• Maintain a polished, organized, and welcoming reception area.
• Provide general, non‑legal information to clients and route substantive inquiries to attorneys.
• Communicate professionally with insurance carriers, court personnel, experts, and vendors as directed.

• Prepare, format, and proofread correspondence/reports and basic legal documents at attorney direction.
• Assist with electronic filing and document submission, including NYSCEF when required.
• Organize and maintain electronic and physical client files.
• Enter and update case information in the firm’s case management system (e.g., Clio).
• Assist with mail, deliveries, scanning, and document tracking.
• Provide general administrative support to attorneys and staff as needed.

• Prior experience as a receptionist or administrative assistant.
• Strong communication, phone etiquette, and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite and comfort learning new systems.

• Prior law firm or professional services experience.
• Familiarity with legal terminology or litigation support.
• Experience with legal case management software such as Clio.

• Highly reliable and punctual.
• Detail‑oriented with strong proofreading skills.
• Calm under pressure and able to manage competing priorities.
• Adaptable and willing to learn new systems and processes.
• Team‑oriented but capable of working independently.

Office-based, front‑desk position in a fast‑paced New York litigation environment with daily client interaction.

Mid‑Senior level

Full‑time

Administrative

Law Practice and Legal Services

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