Administrative Assistant

Provides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through.

This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.

• Associate degree or equivalent work experience required;
  Bachelor’s degree preferred.
• Minimum of 2 years of experience in an administrative, coordination, or office support role.
• Proficiency with Microsoft (Outlook, Word, Excel, Teams).
• Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics.
• Strong written and verbal communication skills with high attention to detail.
• Ability to handle confidential information with professionalism and discretion.

• Coordinate meetings, events, and team activities, including catering and logistics.
• Book travel and process expense reports accurately and in a timely manner.
• Draft, format, and distribute documents, memos, and communications as needed.
• Order office and event supplies and liaise with vendors.
• Ensure administrative processes are completed efficiently, compliantly, and on schedule.
• Maintain a high level of responsiveness and service to supported stakeholders.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”