Temporary Building Coordinator III

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world‑class facilities and cutting‑edge technologies.

Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.

This position serves the College of Architecture, Art, and Planning (AAP) and provides day‑to‑day facilities support for the college’s buildings, spaces, faculty, staff, and students. The Level 3 Building Coordinator works under the direction of the Assistant Director of Facilities and other experienced Facilities staff and provides hands‑on support for building operations, maintenance, cleanliness, safety, and the academic mission of the college.

The position is an entry point into the Facilities organization and provides an opportunity to develop knowledge and experience in building operations, maintenance, customer service, project coordination, and facilities management. The Building Coordinator is expected to learn university processes and procedures, recognize basic facilities issues, take appropriate action, and seek assistance when issues require additional expertise or resources.

Primary Responsibilities:

Duties include moving and arranging furniture, supplies, and equipment; investigating and helping coordinate the repair of basic maintenance issues; monitoring building cleanliness and general conditions; removing recycling and trash; and assisting with the ongoing care and stewardship of AAP facilities.

The Building Coordinator will assist the Assistant Director of Facilities with maintaining safe, functional, and compliant buildings. This includes supporting building walkthroughs and inspections, identifying potential safety or maintenance concerns, communicating issues to the appropriate Facilities or campus partner, and assisting with follow‑up to ensure work is completed. The position will also support the Assistant Director on larger facilities projects and other initiatives as assigned.

The position will maintain and utilize the college‑level facilities request ticketing system, including entering, updating, tracking, and following up on service requests. The Building Coordinator will help ensure that requests are appropriately communicated and that faculty, staff, and students receive timely updates regarding their facilities concerns.

The position requires a strong commitment to customer service and the ability to build and maintain trust with faculty, staff, and students. The Building Coordinator maintains a consistent service‑oriented attitude when communicating and interacting with the AAP community. Client feedback and information regarding facilities requests should be provided in a timely, accurate, professional, and tactful manner.

Because AAP’s facilities support a wide range of academic activities, the Building Coordinator must be flexible and willing to respond to changing needs and priorities. The position requires the ability to work both independently on routine assignments and collaboratively with Facilities staff and campus…