Billing & Office Manager — Garden , Long , NY

Category: Administration & Management

A respected boutique litigation firm located in Garden City is seeking a Billing & Office Manager to oversee day-to-day administrative and financial operations. This is an opportunity for an experienced legal administrator to step into a trusted leadership position within a firm known for professionalism, collegiality, and long-term employee retention.

Reporting directly to the Managing Partners, the Billing & Office Manager ensures smooth firm operations by managing billing cycles, vendor relationships, staff supervision, and general administrative functions.

Key Responsibilities:

• Manage all billing and collections processes, including pre-bill edits and electronic submissions.
• Oversee office operations, staff schedules, and vendor contracts.
• Support partners in budgeting, reporting, and cost-control initiatives.
• Liaise with IT and service providers to maintain systems and ensure compliance.
• Mentor administrative team and foster a collaborative, organized office culture.

• Minimum 5 years of law firm administrative or billing management experience.
• Proficiency in legal accounting software (e.g., Tabs3, Clio, or equivalent).
• Strong interpersonal skills and a steady, professional presence.
• Experience balancing financial detail with operational oversight.
• Bachelor’s degree in Accounting, Business Administration, or related discipline preferred.

This firm offers a uniquely stable environment in a market known for turnover. Staff tenure averages over 10 years, and the partners take pride in maintaining a respectful, flexible workplace. Expect autonomy, trust, and a healthy work-life balance—rare qualities in a role with this level of responsibility.

Highlights:

• Competitive compensation and year-end bonus.
• Full benefits (medical, dental, 401(k)).
• On-site parking and walkable access to the LIRR.
• Predictable hours and supportive leadership.

Location: Garden City, Long Island, NY