Adminitrative Assistant, CACT Office

Administrative support for activities involved in maintaining the Center for Advanced Ceramic Technology (CACT). This position reports to the Director of the CACT and has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week.

Rate: $16.72-$17.68, 35 hours/week

With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level, be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations. Must be able to communicate with all levels of the institution in written and spoken form. The individual must be able to work independently.

The ability to maintain regular and prompt attendance is essential to the successful performance of this position. Other essential functions may be required.

• Maintains a DAILY liaison between CACT, Office of Sponsored Programs (OSP), faculty, students, and Industrial Representatives
• Track the CACT budget in cooperation with OSP and keep the Director informed
• Assist the Director in preparing and maintaining records of the New York State (NYSTAR) interim and annual report preparation
• Assist the Director in preparing reports and presentation materials for the CACT Industrial Advisory Board Meetings
• Assist in preparing other reports as assigned
• Assist faculty and OSP personnel in CACT related administrative tasks including, but not limited to, reconciling purchases, training in business expense protocols, scanning documents, etc
• Assist the Director and CACT Research Director in preparing and maintaining physical and digital collateral materials for trade shows, workforce development courses, webinars, web site and social media, etc
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
• Participate in safety training and comply with safety rules, regulations, and protocols
• Perform additional duties and assist with special projects as assigned

• Supports and assists in creating intersections and pathways for faculty, staff and students that will assist in transforming people’s lives
• Supports and assists in creating an evolving culture of connection, mentoring and rich engagement opportunities for faculty, staff, and students
• Maintains a commitment to diversity, equity, inclusion and belonging, and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
• Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
• Effective written and oral communication skills
• Contributes to the overall success of the University by performing other duties as assigned

• Formal
  
  Education:
  • HS diploma required. Five (5) years of secretarial/admin asst. experience preferred T similar or relevant work experience will be considered. Associate Degree in Accounting or Finance preferred.
• Experience:
  • Excellent writing, typing and communication skills. Experience in MS Word, Excel, PowerPoint,…