Senior Executive Assistant Job New York New York USA,Administrative/Clerical

Location: New York

Responsibilities

We are currently seeking a Senior Executive Assistant to work closely with the executive team in our New York office
This Senior Executive Assistant will provide administrative assistance and operational support for the business
This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills
A Senior Executive Assistant in OCEO works autonomously day-to-day with little guidance
Able to navigate complex situations and challenges, they are confident in navigating ambiguity and problem solving when provided a clear vision and goals
Planning and leading special projects, a Senior EA owns their portfolio and planning
Accountable to leading administrative excellence, a Senior Executive Assistant is skilled at recognizing gaps, flagging issues, synthesizing information, and offering proactive support for the S-Team
This role builds strong interpersonal relationships with other departments and individuals across the organization, supporting stakeholder feedback, decision making, and collaboration
Excellent judgment is expected, as well as the ability to anticipate and communicate the perspectives and preferences of executives they support
This role offers enhanced communications support and when requested, responding on behalf of executives in their voice and tone
Lead key work streams towards the planning, organization, and execution of high profile special projects and key organizational initiatives
Proactively oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Proactively plan ahead of time, solve operational inefficiencies, recommend solutions, and synthesize context and information to filter to the S-Team
Facilitate and lead departmental event planning and execution
Manage meetings and agendas, take high quality notes, and track project planning outcomes against goals for the Senior Leadership Team
Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
Establish administrative process improvements, organize, track and reconcile professional expenses, as well as help manage relevant budgets to outcomes
Manage communications and liaise directly with external partners, vendors, and clients
Support materials and presentation creation for the Senior Leadership Team
Create and maintain internal documentation, knowledge management, and communications for the Office of the CEO
Act as an exemplar of Clio's values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

Benefits

Specialized learning and development programs and access to an in-house performance coach
Equitable compensation for your contributions, regardless of gender, race, or any other identifying factor
Access to pay transparency on all of our global roles
Company equity for applicable employees
RRSP-matching in Canada, 401k in the US, and pension plans in Ireland
Hybrid model - striking the right balance between the benefits of in person connectivity that in office brings, and the flexibility of remote
Flexible paid time off (4-week minimum with opportunities for personalization based on individual needs and achievements)
Parental leave options for birthing and non-birthing parents
A $500 contribution to your child’s RESP
Various health, dental, and vision benefits for you and your family, including an Employee and Family Assistance Program
Virtual and In-person Wellness Programs to support mental and physical health
Paid time for volunteering through our Clio Gives program
$2000 annual counseling benefit for CAD Clions

Qualifications

2-4 years of experience working in a customer facing or…