Executive Assistant - NY

at Brunswick Group (View all jobs)
New York, New York, United States

Brunswick Group is looking for a highly organized and proactive individual to join the team as Executive Assistant in our New York location. In this role, you will serve as an administrative business partner and provide excellent daily support of four-to-five client-facing Partners in the firm, who may or may not be based in your local office.

The nature of this role requires you to maintain a firm understanding of our goals as a firm and the role of our partnership in order to play an active role in supporting those efforts. While providing administrative support, you would also have the opportunity to serve as a thought partner and driver of our Partner’s efforts, while working in stride with the local Office Manager, Administrative Assistants and collaborating with the U.S. administrative team and other like-minded specialists on the professional services team across the U.S.

Duties and Responsibilities may include but are not limited to:

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise
• Understand the nature of our firm’s work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate with Administrative Assistant pooled support on travel bookings and expense processing for staff
• Serve as informal mentor for Administrative Assistants and support their development opportunities as appropriate
• Understand and prioritize Partners’ time to ensure they are well positioned to excel, and remain nimble in order to adjust as needed
• Build strong rapport with Partners and client contacts
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
• Prioritize and manage multiple projects simultaneously and follow through on all associated details
• Participate in continuing education and training opportunities provided by the firm
• Possess keen awareness to business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects
• Identify and execute on areas of improvement and increase administrative efficiencies
• Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients
• Provide support and coverage to the Office Manager or other administrative staff as needed
• Maintain strong internal relationships with U.S. and international Brunswick team
• Perform related duties as assigned

Knowledge, Skills, and Abilities:

• Minimum seven (7) to nine (9) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service-orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver
  
  Always maintain professionalism, specifically when dealing with senior business figures
• Possess “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take…