Mailroom & Security Representative

Position Summary The Mailroom and Security Representative is a cross-functional role responsible for supporting both security operations and administrative service functions s position is cross-trained to operate across multiple stations, including Security, Mailroom/Courier Services, Office Support, Reception, and Conferencing Services, ensuring seamless daily operations throughout the building.

Hourly Salary: $20.88/hour - $24.73

Position Summary The Mailroom and Security Representative is a cross-functional role responsible for supporting both security operations and administrative service functions s position is cross-trained to operate across multiple stations, including Security, Mailroom/Courier Services, Office Support, Reception, and Conferencing Services, ensuring seamless daily operations throughout the building.

Children's Aid Mission To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over forty sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development.

We put children, youth, and families first: We listen to and incorporate the voices of children, youth, and families in all that we do.

We seek equity and transformation in our communities
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We courageously work within and outside systems to create opportunities for children, youth, and families.

We strive for excellence
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We hold ourselves to the highest standards and are committed to continuous learning and improvement.

We are powered by collaboration
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Our work is stronger when we trust, partner, and respect each other and the communities we serve.

We are driven by compassion
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We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

• Observe building activities, report irregularities, and maintain the security log.
• Respond to emergencies and participate in crisis situations under the direction of the Security Lead.
• Learn and follow established safety protocols to support the safety of staff and clients in the building.
• Provide backup coverage at security posts as needed.
• Escort staff to safety and assist with arranging car service when needed.
• Serve on the Emergency Response Team by responding to safety-related incidents and emergencies and assisting with fire and other emergency drills.
• Operate the building paging system.
• Observe building activity and promptly report safety concerns, unusual activity, or incidents to the Security Lead or supervisor.
• Use building management and visitor management systems to check in visitors and maintain accurate visitor logs.
• Apply de-escalation practices when responding to challenging or crisis situations.
• Perform additional security-related tasks and duties as needed.

• Process all incoming and outgoing mail, overnight packages, and supply deliveries.
• Ensure the timely and accurate distribution of sensitive documents to staff, including invoices, correspondence, checks, and legal documents.
• Unpack, sort, and deliver supplies.
• Serve as a messenger/courier, bringing packages and mail to other Children's Aid sites and locations as needed.
• Monitor and service mailroom equipment, replenish postage, track package deliveries, and serve as the contact for regular services such as copier and shredding services.
• Regularly check copier functionality, replenish paper and toner, clear jams, and report equipment failures.
• Order office and pantry supplies and regularly check pantries for cleanliness, supplies, and organization.
• Assist with maintaining shared workspace areas in accordance with workplace health and safety standards.
• Distribute, track, and replenish PPE supplies for the office.
• Order pickup and retrieval of Iron Mountain records for Headquarters programs and central staff.
• Monitor pantry cleanliness, including cleaning surfaces, refrigerators/freezers, and loading and unloading dishwashers as needed.
• Assist with minor office setup needs, such as hanging signage or coordinating small workspace adjustments.
• Mobilize areas for events, donations, storage, and other departmental needs.
• Perform spot…