Assistant, Special Projects

Assistant, Special Projects

SVP of Special Projects

New York, NY (on-site)

Full Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big, connect the dots in unexpected ways, and consistently deliver legacy-defining initiatives for our clients. Through our four divisions – Executive + Brand Strategy, Production, and Strategic Communications – we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life.

This role has a dual focus on providing comprehensive administrative and project support to a senior executive who thinks and operates with both speed and efficiency, has super high standards, a high regard for attention to detail and emphasizes doing tasks right and completely the first time. The nature and portfolio of special projects at Full Picture means they can vary greatly, change frequently and range from ‘the familiar to the first time’.

An important element of the special projects portfolio is research and preparation to ensure that the CEO is optimally prepared for new professional relationships and conference attendance, events and anything else that arises.

This position will have broad and valuable exposure to many aspects of the company's business, projects and initiatives, as well as the opportunity to learn from someone who started as an Executive Assistant to the CEO and worked her way up to become a senior executive with key internal and client responsibilities.

The individual in this position must be able to respond expeditiously and thoughtfully to a diverse range of assignments, see all tasks and projects through from beginning to end, and operate with sensitivity to timing/deadlines without getting flustered or letting any details fall through the cracks. The position requires an individual who knows how to take initiative and also when to ask for guidance or clarification to avoid error, who is a clear and confident communicator, a natural problem solver, someone who enjoys doing research, and who takes tremendous ownership and pride in his or her work.

This position is based in the company’s New York City office with an expectation of being in the office five days a week with occasional opportunities to work remotely.

• Careful management of executive’s calendar including setting, adjusting, confirming, and providing all relevant details for all internal and external meetings and appointments
• Handling of executive’s incoming calls and communications including accurate recording of messages with all relevant details
• Supporting executive in staying on time, on track and prepared throughout the day and thinking ahead to future due dates
• Generating ideas, solutions and approaches - both creative and practical – to all tasks and projects
• Updating and maintaining executive’s to-do list and projects including careful inbox and calendar review
• Preparing and submitting executive’s expense reports
• Active management and updating of contacts
• Organization of digital and physical documents and systems
• Detailed tracking of active projects and tasks, keeping record of client deliverables, communication and progress
• Additional administrative tasks as needed

• Researching, preparing and maintaining comprehensive information on new contacts and company relationships
• Create and use of templates for various background/briefing documents to maintain consistency
• Sharing material with other executives and/or their direct reports as relevant to their involvement in a particular project
• Assisting in development, management and execution of events for the CEO, including guest list, venue selection,…